APPENDIX IV. AN ACT of the CANADIAN LEGISLATURE, ENTITLED 66 "AN ACT FOR IMPROVING THE ORGANIZATION AND INCREASING THE EFFICIENCY 66 OF THE CIVIL SERVICE OF CANADA." REGULATIONS to be observed by CANDIDATES for EMPLOYMENT in the CIVIL SERVICE OF CANADA. Appointments. Appointments. Division and clerks. AN ACT for improving the Organization and increasing the Efficiency of the Civil Service of Canada. [Assented to 10th June 1857.] WHEREAS it is expedient to make legislative provision for the better organization and greater efficiency of certain branches of the Public Service: Therefore Her Majesty, by and with the advice and consent of the Legislative Council and Assembly of Canada, enacts as follows: I. No appointment shall be made, except as herein-after provided, in any of the offices or departments in Schedule A. hereunto appended. II. No appointment to any office or situation in any of the departments included in the said schedule, shall be made except with the approval of the Governor of this province. III. The persons composing the staff of each of the departments into officers included in said schedule shall immediately after the passing of this Act be divided into two classes, namely, "officers " and "clerks ;" and for the purposes of this Act, the term "officers" shall be held to mean the persons included in Schedule B., exclusive of landing waiters and railway mail clerks. Classes of clerks. Salaries. Present salaries saved. Each head ment to have a deputy. IV. The clerks shall be divided into four classes; namely, First-class clerks, second-class clerks, third-class clerks, and fourth class or probationary clerks. V. To the offices included in Schedule B. to this Act shall be attached the fixed salaries therein mentioned, subject to the provision in the next section. VI. No salary of any officer, clerk, messenger, or other person, fixed before the time of the passing of this Act, shall be lowered by its provisions. VII. In each of the said departments there shall be one officer who of a depart- shall be the deputy of the head of the department, and who shall have the oversight of the other officers, clerks, and messengers, or servants, and the general control of the business of the department, and whose directions shall be obeyed in like manner as the directions of the head of the department would be; and the authority of such deputy shall be deemed to be that of the head of the department, without prejudice however to the control of the latter, in all matters whatever: Provided that this section shall not apply to the Audit and Customs branches of the Inspector General's Department. What VIII. The following officers shall be by virtue of their office the officers shall deputy heads of departments for the purposes of the last preceding be such deputies. section: 1. Executive Council; The Clerk: 2. In the Provincial Secretary's Office; Lower Canada Branch The Assistant Provincial Secretary for Lower Canada: The Assistant Provincial Secretary for Upper Canada: 3. In the Inspector General's Department; The Deputy Inspector General : 4. In the Receiver General's Department; 5. In the Postmaster-General's Department; 6. In the Crown Lands Department; The Assistant Commissioner of Crown Lands: IX. Each officer while so acting as deputy shall receive in addition Allowance to deputies. to his stated salary a further sum at the rate of fifty pounds per annum. X. During the illness or absence of the deputy, the head of the Temporary department may appoint another officer, temporarily to discharge the duties. duties of such deputy, and notice of such temporary appointment shall be communicated in writing to every officer and clerk in such department. to them. XI. Such officer so appointed, and while discharging the duties Allowance of the deputy, shall be entitled to receive the additional salary allowed to such deputy. XII. Within thirty days from the time of the passing of this Act, it Heads of departments shall be the duty of the head of each department included in Sche- to classify dule A. to cause to be transmitted to the office of the Executive Council their clerks and when. a return of the persons composing the staff of such department, dividing the clerks into classes as herein-before provided, having respect to their relative ability and length of service. Board of Examiners. XIII. There shall be a Board to be called the Board of Examiners Board of for the Civil Service. Examiners. XIV. Such Board shall consist of the persons who for the time How conbeing shall fill the offices following; viz. 1. Clerk of the Executive Council. 2. Assistant Provincial Secretary, East. 3. Assistant Provincial Secretary, West. 5. Commissioner of Customs. 7. Deputy Receiver General. 8. Deputy Postmaster General. 9. Assistant Commissioner of Crown Lands. 10. Secretary of Public Works Department. 11. Secretary, Bureau of Agriculture. 12. Deputy Provincial Registrar. stituted. XV. Five of the members of the said Board shall be a quorum Quorum. thereof and may exercise all the functions of the Board. chairman in XVI. It shall be the duty of each of the members of the said Board Each mem(in the order in which his office is named in Section XIV.) to act for ber to act as one month as chairman of the Board, and to preside at all meetings turn. thereof held during such month; but in his absence any member of the Proviso. Board then present may be selected by the others to preside as chairman. XVII. Minutes of the proceedings of the Board shall be kept by the Minutes. chairman, and he shall certify the same. Duties of the Board. XVIII. To frame and publish regulations to be observed by candi- Making dates for employment in the Civil Service of Canada, such regulations regulations. being first approved by the Governor in Council. XIX. To examine all candidates who may present themselves in Examining accordance with the regulations of the Board, and such other regulations candidates. or restrictions as may be provided under this Act. Register of XX. To keep a record of the candidates for examination, such record Candidates. to show the name, age, place of birth, and residence of each candidate, and the result of his examination, mentioning the particular branch of the Civil Service (if any) for which any candidate passing the examination shall, in the opinion of the examiners, have shown any special aptitude. Certificates XXI. To grant certificates of qualification to candidates whose of qualifica- examination as to fitness, and whose testimonials as to moral character, shall have been found satisfactory. tion. Copies of minutes for Executive Council. Conditions of examination. Age of candidates. Notice of meetings. Times of meeting. Place of meeting. Register of candidates found qualified. Filling vacancies among clerks. Only certified candi XXII. To cause to be transmitted to the clerk of the Executive Council, with all convenient speed, copies of the minutes of the proceedings of Board, at each sitting thereof, such copies to be certified by the chairman. XXIII. No person shall be admitted to examination except on application in his own handwriting, such application to set forth his age, his place of birth, his place of residence, and to be otherwise in accordance with any orders or regulations framed and published by the Board of Examiners for the Civil Service. XXIV. No person shall be competent for examination who shall be under sixteen years of age. XXV. Notice of the monthly meetings for examination of candidates, and of the regulations to be observed by such candidates, shall be published in such manner as may be determined by the Board. XXVI. The first meeting of the Board of Examiners for the Civil Service shall take place at noon on the fourth Monday after the passing of this Act, and thereafter on the fourth Monday of each month, commencing their proceedings at the hour of ten in the forenoon. XXVII. All meetings of the Board of Examiners shall be held at the office of the Provincial Secretary. XXVIII. It shall be the duty of the Clerk of the Executive Council to file the minutes of proceedings of the Board of Examiners for the Civil Service, and to keep a registry of the name and residence of each candidate to whom a certificate of qualification has been granted, with the date of such certificate. Appointments to Office and Salaries of Clerks. XXIX. Whenever a vacancy through death, resignation, removal, or promotion shall occur in any of the classes of clerks of the departments included in Schedule A., it shall be the duty of the head of the department in which the vacancy occurs to select for promotion to such vacancy the most suitable person from such of the clerks in the said department as shall fill situations of lower rank or emolument than that attached to such vacant clerkship; and in the event of such head of department being unable under this provision to fill such vacancy, or whenever the increased business of such department shall require augmentation of the staff, application in writing shall be made by the head of such department to the Executive Council, and the clerk of the Executive Council shall bring the said application under the notice of the Committee of Council at the next meeting thereof. XXX. No appointment to any office or clerkship in any of the dates to be departments included in Schedule A. shall be made, except from among appointed. those candidates who having passed their examination shall be registered by the Board of Examiners as proper persons to be employed in the Civil Service of Canada, except under the next section. |